Document/file repository
Cloud-based document management systems serve as a central repository for all your important documents that can subsequently be accessed, viewed, changed and shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of folders to find a single document.
Managing learning through a centralised, integrated knowledge management solution enable visibility to make informed decisions regarding talent and their needs, and provide a single and accurate view of analytics across your organization
Capturing all information in a single system, supported by in-depth people analytics. The ability to analyse learning data, report on key metrics and develop insights regarding bottom-line value will give HR and L&D an edge for Demonstrating ROI
Document/content security
When documents are not managed, the possibility of important information being exposed to the wrong people is considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions let you safeguard confidential business information through rigorous security policies and role-based access control (RBAC) where authorized users alone are allowed to view certain files or documents.
In the case of disasters like fire or flooding, cloud-based DMS ensures your business-critical data are kept intact, not wiped out from the face of the earth.
Anytime, Anywhere access
As is the case with cloud-based software solutions, web-based DMS affords users the ability to access files and documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on projects with team members who are on the go or located remotely
.
Better organization
With tags, categories, subcategories, and metadata to mark your files and documents, they become easier to organize, locate, and retrieve for future use. A search using the appropriate keywords can yield results in a matter of seconds. .
Connect with other Enterprise systems Integration
App integration is a nifty capability that eliminates redundant data input and allows seamless information flow between disparate platforms. Not only does it save you time and effort, it maintains data integrity and accuracy as well. Some DMS even support email integration, affording you the ability to directly send files and documents to customers, colleagues, and vendor partners.
Time/cost efficiency
Employee efficiency is a time-saver. Business-wise or otherwise, time saved is money saved. a Comprahensive document management system saves organizations time & cost .
File sharing
With docWISE, users get to share and collaborate on files and documents with colleagues, regardless of their location. They control who they share documents with, and files can be shared through links, published on the web or sent as password-protected files to third-party stakeholders. With the audit trail functionality, they know who has viewed or edited certain files or documents, also critical when unearthing process errors and inefficiencies.